Follow SPS on:

Why submit a chapter report?

Chapters should consider this report as the prime opportunity to showcase the activities of their chapter. Taking time to reflect on the year’s events and prepare a report is important for the health,  success and growth of the chapter. By looking back on your year, you will remember things to celebrate and  keep for next year, and also see areas for improvement. In addition, your report and chapter information update is very important for the records of the SPS national office in the development of the annual SPS Information Handbook and new programs. So please take the time to tell us all about SPS (and Sigma Pi Sigma) at your school. Your chapter activities may be featured in one of the SPS publications, or here on the SPS website.

NOTES:

• Your submitted report is the basis for which the Outstanding Chapter Awards are granted, and only those chapters that submit chapter reports will be considered. To get an idea about the criteria used for this selection process, please see the Chapter Report Rubric.


• Only those chapters that submit annual reports are eligible to nominative their advisor for the Outstanding Chapter Advisor Award.

For record keeping, chapter updates are required, and can be done online here:

http://www.aip.org/spsinfo/welcome.jsp

In 2011, the SPS National Council adopted new procedures for submitting Chapter Reports. Please go to the Chapter Report Wiki and follow the submission guidelines:

http://spschapterreports.pbworks.com

Reports AND Chapter Updates must be submitted no later than June 15 to be considered for an Outstanding Chapter Award.

• Here are two examples of winning reports from previous years:

1. Eastern Michigan University, MI (Zone 7)
2. Angelo State University, TX (Zone 13)
   

• To see all of the 2011 Outstanding SPS Chapters, click here.

• To get an idea about the criteria used for this selection process, please see the Chapter Report Rubric.

• Use the templates on the Wiki as a guide for preparing your report.  Several versions of the template are available (MSWord 2003, MSWord 2007 and PDF).

• Supporting materials (for example: photos, programs, news clippings, etc.) should be copied directly into the report and captioned. You may be contacted by the SPS National Office for higher resolution photos should they be needed for publication.

• Be sure to keep a copy of your report locally (not just on the WIKI).

• Once the report is complete please save the report in pdf format (preferred). Most word processors will do this. Saving the file as a pdf insures that reviewers will see the same formatting as the author intended. If saving as a pdf  is not possible, you may upload in word format, but other formats may result in a report that does not appear as intended.

• Upload your report to the WIKI—and look at the exciting reports from chapters all across the nation! This is a great way to get ideas for your chapter efforts toward professional development, outreach/service and even fundraising.